Monday – Friday 40hrs 3 months fixed term contract

• Manage the switchboard in a professional and effective manner answering all calls adhering to
  company policy
• Meet and greet visitors in a friendly and professional manner delivering world-class service
• Collect, read and distribute post and faxes; sort and frank outgoing mail and organise couriers as required
• Maintain clean and tidy reception area
• Update telephone lists
• Prepare centre staff management movements report on a weekly basis
• Dealing with centre management typing/admin needs
• Maintain the computer filing system, carrying out regular housekeeping and archiving
• Respond to community/charity letters requesting Derbion support – referring letters upwards as appropriate
• Manage room bookings and prepare meeting rooms (including the provision of refreshments when required)
• Booking travel arrangements on a ad-hoc basis for managers
• Raising purchase orders and distributing to requestors in a timely manner
• Assist Centre Administrator / Management Assistant with any other ad hoc duties as required
• To undertake ad hoc data input duties as required by Centre Management
• Manage and maintain the car parking system
• Assist with the Contractor Tracker, ensuring contractors have requested permits and all details are correct and insurance documents are in place
• Be responsible for the monthly stationery order

• • Reception and/or switchboard experience
  • Proven practical office experience and excellent keyboard skills
  • GCSE grade C or above English & Maths
  • Excellent customer relations and good communications skills
  • Fully computer literate: Word, Excel, Outlook, PowerPoint (desirable but not essential) and excellent keyboard skilled

   

  Competencies and Attributes:

  • Highly professional and efficient
  • Strong organisational and customer service skills
  • Fast and responsive – working to strict deadlines
  • Ability to multi-task, solve problems and work efficiently under pressure
  • Ability to communicate effectively at all levels
  • Motivated, proactive attitude, ability to work on own initiative
  • Utmost discretion when dealing with all sensitive and confidential information
  • Flexible, helpful attitude
  • High standard of professional grooming
  • Ability to listen and willingness to learn
  • Committed, motivated and passionate about our people and our company

Please send a copy of your CV and cover letter to [email protected] using Derbion -Administrator / Receptionist‘ in the subject line

January 5, 2022